Annual Notice Information

Parents and guardians of students attending a school that receives Title I funding have the right to request information about the professional qualifications of their child's classroom teachers. Upon request, the district will provide this information in a timely manner, in an understandable and uniform format, and in a language the parent/guardian can understand.
 

The information available includes:

1. Whether the teacher has met state licensure requirements for the grade levels and subject areas they are currently teaching.
2. Whether the teacher is teaching under an emergency or provisional status that waives state licensing criteria.
3. Whether the teacher is teaching in the field of discipline of the certification of the teacher. The information to be furnished will include documentation from TSPC of the teacher’s licensure and endorsement(s); and
4. Whether the student is receiving support from a paraprofessional, and if so, the paraprofessional’s qualifications.
    

To request this information, please contact your school administrator.

You have the right to review instructional materials used as part of the educational curriculum in your child’s education. If you would like to review these materials, please contact your school administrator to arrange access. (Board Policy KAB - Parental Rights)

1. Consent: Parents/guardians have the right to provide affirmative, written consent before their student is required to participate in any federally funded survey that includes questions about sensitive topics, such as:
    
   • Political affiliations or beliefs of the student or their parent/guardian
   • Mental or psychological concerns of the student or their family
   • Sexual behavior or attitudes
   • Illegal, anti-social, self-incriminating, or demeaning behavior
   • Opinions or judgments about close family members
   • Legally recognized privileged relationships (e.g., with lawyers, doctors, or ministers)
   • Religious practices, affiliations, or beliefs of the student or their parent/guardian
   • Household income, except when required by law to determine program eligibility
      
2. Notice, Inspection, and Opt-Out: Parents/guardians also have the right to:
   • Receive advance notice of any district or third-party survey that includes questions about these topics, regardless of funding source
   • Review the survey materials before their student participates
   • Request that their student be excused from participating in the survey
      

For more information or to make a request, please contact your school administrator.

As a parent or guardian, you have the right to opt your student out of any non-emergency, invasive physical examination or screening that is:

• Required for school attendance
• Not needed to protect a student’s immediate health or safety
• Not required or permitted by Oregon state law
   

However, please note:

• Hearing, vision, and scoliosis screenings are allowed under state law and may be conducted by the school.
• Eugene School District 4J does not require any physical examinations beyond what is permitted or required by Oregon law.
   

Because we only conduct screenings that are allowed by law, no opt-out form is necessary at this time.

Eugene School District 4J does not sell student information or disclose it to others for marketing purposes. Should this practice change, the district will provide you with notice.

Parents who believe their rights concerning protected information surveys, physical examinations, the 4J Required Annual Notices and Forms Revised July 2025 3 collection and use of information for marketing purposes, and the inspection of instructional materials have been violated may file a complaint with: Student Privacy Policy Office, US Department of Education, 400 Maryland Ave. SW, Washington DC 20202.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives parents/guardians and students age 18 or older (called “eligible students”) specific rights regarding their school records. These rights include:

1. The right to inspect and review the student's education records within 45 days after the day the Eugene School District 4J (“the district”) receives a request for access. Parents/Guardians or eligible students who wish to inspect their student’s or their education records should submit to the school principal a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent/guardian or eligible student of the time and place where the records may be inspected.
    
2. The right to request the amendment of the education records that the parent/guardian or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. Parents/Guardians or eligible students who wish to request an amendment of their student’s or their education record should write to the school principal, clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent/guardian or eligible student, the parent/guardian or eligible student may request a hearing on the matter by contacting the superintendent’s office. Additional information regarding the hearing procedures will be provided to the parent/guardian or eligible student when notified of the right to a hearing.
    
3. The right to consent to the disclosure of personally identifiable information from the student's education records, unless federal or state law authorizes disclosure without consent. The district releases student records without parental consent only when permitted by law and district policy. Consent is not required for disclosure to school officials within the district who have legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, teacher or support staff member (including health or medical staff) or a person serving as a school board member. Contractors, consultants, volunteers, vendors or other parties to whom the district has outsourced an institutional service or function may be considered a school official provided the person performs an institutional service or function for which the district would otherwise use its own employees, is under the direct control of the district with respect to the use and maintenance of personally identifiable information from education records, and is subject to district policies concerning the redisclosure of personally identifiable information. Examples include an attorney, auditor, medical consultant, vendor, therapist, or community partner providing services to the district. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
    
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave SW, Washington, DC 20202.
    
5. The right to limit the release of directory information. The district may release directory information, defined as those items of personally identifiable information contained in an education record which would not generally be considered harmful or an invasion of privacy if released. The district has designated the following categories as directory information, which may be released to the public through appropriate procedures:
   • Student name
   • Photograph
   • Major field of study
   • Participation in officially recognized sports and activities,
   • Weight and height of athletic team members
   • Dates of attendance
   • Degrees or awards received

Please carefully consider the implications before restricting disclosure of directory information. Directory information is routine information not considered to be harmful to disclose. District policy provides it is to be released only with administrative direction.

Examples of when directory information may be released include:

• Yearbooks
• Team rosters
• Music, drama and sports program materials
• Graduation programs
• Class lists supplied to the PTA
• Classroom, team and club photographs
• District social media, website and print materials
   

Parents/Guardians or students 18 or older may annually instruct the district that it may not disclose directory information without prior written consent by returning a completed “Objection to Release of Directory Information” form by September 30 each year. The form is available below and at schools. The objection is valid for the school year in which the form is submitted.
 

Parents have a right to obtain a copy of the district’s education records policy from the school. It is also available on the district website at Policy JO/IGBAB Education Records/ Records of Students with Disabilities and Administrative Regulation JO/IGBAB-AR – Education Records/Records of Students with Disabilities Management.

Federal law requires the district to provide names, addresses, email addresses (which shall be email addresses provided by the school, if available) and telephone numbers of high school students to military recruiters and colleges that request this information, except where the parent/guardian notifies the district in writing that he/she does not consent to release this information. When a high school student has reached 18 years of age, the right to opt out transfers from the parent/guardian to the student.

If you object to the disclosure of your student’s name, address, telephone number and email address to military recruiters and/or colleges, you must fill out the Disclosure of Information to Military or College Recruiters and Opt-Out Option Form and return it to your student’s school by September 30. If you do not return the form by this date and the district has no opt-out record on file, your student’s information will be released upon request. If you choose to return the form at a later date, the request for non-disclosure will be honored after that point.

As required by state and federal law, Oregon schools test students in English Language Arts and Math in grades 3-8 and 11, and report on student participation and performance. Some students with disabilities take the alternative Oregon Extended Assessment. These tests assess district, school and individual student progress toward meeting Oregon state standards. ORS 329.479 permits parents/guardians to annually opt out of these tests for any reason by submitting an annual form to the school. For more information about statewide testing, visit 4J’s state testing opt-out webpage. The annual notice of statewide tests will be available at the start of the school year, and the opt-out form for the present school year will be available at least 30 days prior to the start of testing. (ORS 329.479)

Oregon law requires all school districts to provide age-appropriate human sexuality education courses as an integral part of a health education curriculum. Depending on your student’s grade level, topics may include responsible decision-making, reproduction, pregnancy prevention, avoiding the transmission of sexually transmitted diseases including but not limited to human immunodeficiency virus, and AIDS education. Notification will be sent to parents/guardians before any planned instructional unit on human sexuality or human immunodeficiency virus. If you would like more information on the curriculum, or would like time to review the curriculum, please call the office and set up an appointment with the principal. Parents/guardians have the option of excluding their student from such instruction. If you do not want your student to receive such instruction, please complete the Notice of Human Sexuality Education form. (ORS 336.035(2) and OAR 581-022-2050(5))