This page details the Day Field Trip Form process. Click here for information on day field trip planning, insurance, forms and other information or email field_trips@4j.lane.edu.

 
🚌 Day Field Trip Form Process

Quick Guide for School Staff

📝 1. Teacher Submits the Day Field Trip Form

• Teachers complete the day field trip form.

• All required questions must be answered.

• Any necessary documents are uploaded directly in the form.

📊 2. Form Responses Go to the School

• After submission, responses automatically go to a Google Sheet for that school.

• The following staff already have access:

  • Principal

  • Secretary

  • Nurse

  • Other designated staff (as needed)

📁 3. School Field Trip Folder in Google Drive

• Each school has a dedicated Field Trip folder in Google Drive.

• If you have access, the folder will automatically appear in your 4J Google Drive.

• If you need access to a school’s Field Trip folder, submit a help ticket by emailing 4jdesktop@4j.lane.edu .

✅ 4. Review and Manage Requests

From the school’s Field Trip folder, authorized staff can:

• View field trip form responses

• Open or download documents uploaded by teachers

• Approve or deny day field trip requests

• Access email contacts and other field trip forms used by the school

📬 5. Set Up Email Notifications (Important)

• Principals, secretaries, and nurses should set up email notifications.

• This ensures you receive an email when a field trip form is submitted.

• Each person must set up notifications individually.

🎥 6. How to Set Up Notifications

• There are written and video directions on the day field trip form including:

  • A step-by-step PDF

  • A short 40-second video

• Both show:

  • How to find your school’s Field Trip folder

  • How to turn on email notifications

🔒 7. Behind the Scenes

• All school Day Field Trip folders are managed by a district service account.

• This allows access and ownership to transfer smoothly if staff roles change, without disrupting the process.