Google Calendar Tutorials
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Google Calendar Tutorials
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Creating and Managing Events
This includes scheduling appointments, meetings, and reminders. Users should know how to set date, time, location, add descriptions, and invite attendees. A key difference from some older calendar systems is the ease of modifying events and automatically notifying attendees of changes.
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Recurring Events
Setting up events that happen regularly (daily, weekly, monthly, annually) is essential. Users need to understand how to customize recurrence patterns and handle exceptions (e.g., a meeting that's canceled one week).
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Sharing Calendars
The ability to share calendars with colleagues, family, or the public is a core feature. Different permission levels (view only, edit) are important to understand. This often replaces shared folders in older email systems.
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Multiple Calendars
Using multiple calendars (e.g., work, personal, holidays) for better organization and color-coding is a must. Users should learn how to create new calendars, switch between them, and overlay them.
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Reminders and Notifications
Setting reminders for events is crucial. Users should know how to customize reminder times and delivery methods (pop-up, email).
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Custom Calendar Views
Google Calendar offers various views (day, week, month, year, schedule). Users should be comfortable navigating between these views to find the information they need.
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Add a Meeting Location
Adding a meeting location that is accurate to your building or other site is helpful in allowing all invitees to know where to gather for your meeting.
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Out of Office for Cal
You can set your out of office a few ways, one way is through Google Calendar. A benefit to this is the granularity in which you control how you reject or not reject calendar invites.
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View Participant Availability When Creating a Meeting
Two ways to create an Event/Meeting while viewing available times for participants in Google Calendar.
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Google Meet - Transferring Ownership
Here are simple, easy instructions for transferring ownership of a Google Meet—both before and during the meeting.
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Create Calendar Event with a Room
This tutorial shows you how to create a Google Calendar Event with a room assigned to it.