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Eugene School District 4J

Equity. Excellence. Innovation.

Overnight Field Trip Instructions

Overnight/​High Risk Field Trip Process

Follow the steps below to complete the Overnight/​High Risk Field Trip process.

    • Download the Itinerary Form to your computer.
    • Open the Itinerary Form, complete it, and save it.
    • You will need this Itinerary Form in Step 2.

    • Click the link below to begin the Overnight/High Risk Field Trip Form.
    • Towards the bottom of this form, you will be asked to upload the Itinerary you completed in Step 1. 
    • Once you submit this form, check your email for a confimation message containing your Trip ID. Save your Trip ID – you will need it in Step 4.

    Overnight/High Risk Field Trip Form

  • Download, complete, and save the documents below to your computer.

    You no longer need to upload documents to a Google Drive folder. All field trip documents can now be uploaded directly in Step 4.

    4J Google Account Required

    You must be signed in to your 4J Google Account to access these forms. View sign-in instructions.

    Required Documents

    The following three documents must be uploaded in Step 4 of your field trip process:

    Field Trip Lunch Requests

    Need lunches for your field trip? Complete the request form below.

    Permission Slip Templates

    Download and print these permission slip templates to send home with students.

    • After you have completed and saved your documents, find your school below and click the link.
    • Enter your Trip ID from the confirmation email described in Step 2, and upload your completed documents.

    CLick Here to Upload Your Overnight/High Risk Field Trip Documents

What Makes A Field Trip High Risk?

Field Trip Risk Assessment

Examples of High Risk Activities that may require extra documentation, equipment, and research for authorization. Each trip or activity will be considered for approval on an individual basis.

These include, but are not limited to:
● Camping
● Recreational/Commercial watercraft (This requires a documented recent
inspection report. If the event is on a river, a test run should be done before the
actual event.)
● High ropes courses (approval depends on circumstance and location)
● Tree climbing (approval depends on circumstance and location)
● Beachcombing (approval depends on circumstance and location)
● Destination located on or in proximity to lakes or rivers
● Snow tubing/skiing/snowboarding (approval depends on circumstance and
location)
● Archery (requires certification and dependent upon location)
● Swimming in pools (requires a certified and insured lifeguard. Certification and
insurance reviews are required before approval)

 

● Hiking (All students should have a whistle, compass, and map on their person
and be instructed on using them should they become lost.)
● Mountain climbing, rock climbing, or rappelling
● Horseback riding
● Hang gliding
● Snow camping
● Noncommercial airline air travel
● Ziplines
Activities that are STRICTLY PROHIBITED include:
● Swimming in lakes and/or rivers
● Spelunking (approval depends on circumstance and location)
● Skydiving
● Trampolines, inflatable playground equipment, or bounce houses
● Events where an adult is alone with one child (other than parent or guardian)
● White water rafting or watercraft (use of watercraft in excess of 30 feet, contact
your district supervisor for exceptions in unique circumstances)
● Aircraft - operation of an aircraft
● Hang gliding
● Bungee jumping
● Bonfires
● Fireworks
● Water parks
● Haunted houses