Thank you for your interest in using Eugene School District 4J facilities. Our schools, athletic fields, and buildings are primarily dedicated to supporting the education and development of 4J students. These spaces play an important role in fostering academic growth, extracurricular involvement, and preparing students to become engaged, responsible members of the community. Please note that school programs, student athletics, activities, and district-related events have priority over all other requests. The district reserves the right to cancel or relocate scheduled non-district events for district events.
All organizations, groups, or individuals using district facilities are responsible for complying with all applicable federal, state, county, city, and district laws, policies, and regulations. This includes but is not limited to, those related to non-discrimination, safety and security, and the prohibition of controlled substances and alcohol on school property.
Eugene School District 4J organizes facility use by tier levels, with District and school-sponsored activities receiving the highest priority. Tier I organizations are given the next priority based on specific eligibility criteria. A full breakdown of each tier and the qualifications required can be found below.
Use for religious, political, or sectarian purposes may be granted, but is not endorsed by the district (Board Policy KG).
Reservation Process
All facility requests must be made through the online reservation system. Before submitting a request, please review all terms and conditions on our website. It is the responsibility of the requester to understand and comply with all Terms and Conditions
- Submit your request at least two weeks in advance of your desired date.
- Click the "Enter a Facility Rental Request" link to begin your application.
- Proof of Insurance: All reservation requests must include a Certificate of Liability Insurance uploaded at the time of submission.
- General liability coverage must be no less than $1,000,000 per occurrence and $2,000,000 aggregate
- Naming “Lane County School District 4J, its Board of Directors, officers, agents, and employees” as additional insured.
- The ACORD form and additional insured endorsement are both required.
- Higher coverage limits may be requested depending on the nature of the event.
- All organizations, groups, or individual facility use will require a signed contract, proof of insurance, and fees paid prior to the use of Eugene School District 4J facilities.
Important Notice: If you are a district employee wanting to use district facilities for activities outside of your work duties, you must submit a facility use request. Approval is required, and use will be subject to fees and insurance requirements. Ref. ORS 244.040 - Prohibited use of official position or office.
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