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Printed Packets for Learning Available

Families without access to online learning materials can pick up a supplemental learning packet

Eugene School District 4J and all Oregon school districts are reconnecting with students and preparing for distance learning starting next week. The district is preparing and distributing computers and tablets to students who need one to use at home, and working to support families with home internet access.

In the meantime, 4J educators have put together supplemental learning activities families can use at home to keep their students engaged and learning.

Paper packets of printed supplemental learning materials are available as an option for families who don’t yet have a device and/or internet access at home to access supplemental learning activities. Packets can be picked up at the schools where free meals are served, Monday–Friday from 11 a.m.–12 p.m.:

Churchill Region: Arts & Technology Academy, Chávez Elementary School, Kennedy Middle School, McCornack Elementary School 

North Eugene Region: Awbrey Park Elementary School, Howard Elementary School, North Eugene High School 

Sheldon Region: Holt Elementary School, Sheldon High School (plus Gilham Elementary School, only MWF, 12–1 p.m.)

South Eugene Region: South Eugene High School

Downtown: ECCO

Parents can come to any of these sites and pick up a packet that is at the appropriate grade level for their student.

Families who do have access to online materials at home do not need to pick up a paper packet. The printable packets are available online, along with more extensive interactive learning resources.

Printable Packets and Online Learning Resources
Distance Learning While School Buildings Are Closed 

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School Board Meeting Summary: April 1, 2020

April 1, 2020
School Board Special Meeting

On Wednesday, April 1, the school board held a specially scheduled meeting, not part of the original board calendar for the year.

In an effort to reduce the spread of coronavirus COVID-19 and in compliance with Governor Kate Brown’s Stay Home, Save Lives Executive Order, the meeting was held virtually. The meeting was open to the public via live radio broadcast on KRVM 1280-AM and via the internet at www.4j.lane.edu/stream.

Regular Meeting

Introductory Comments

Superintendent Gustavo Balderas opened by saying he was proud of all 4J staff members as they work to comply with Gov. Kate Brown’s executive order ordering schools to close buildings but continue to provide certain essential services, and as they begin to pivot to provide comprehensive distance learning to all students starting April 13. Balderas said he knows 4J staff and parents want kids back in school and he hopes to see that happen soon. In the meantime, he said, the district will continue to support students and their families through these challenging times.

The board was presented information that Eugene School District 4J is providing free meals for children and youth, more than 42,700 so far during the extended school closure, and is partnering with local organizations and agencies to provide free childcare for essential workers. It also heard about 4J’s ongoing efforts to provide supplemental education, transition to comprehensive distance learning, and distribute loaner laptops and tablets to help students who don’t have devices available at home as the district moves to more substantial at-home learning. The district has so far received requests for about 770 high school students who will be issued laptops, 2,200 requests for elementary and middle school students to receive tablets, and 500 requests for internet access support.

Item for Action

Hiring process for interim superintendent for 2020–21 school year: The board previously agreed to search for and hire an internal candidate to serve as interim superintendent during the 2020–21 school year. Superintendent Gustavo Balderas will be leaving 4J on June 30 to lead the Edmonds School District in Washington state.

The board voted unanimously to accept Dr. Balderas’s resignation, and declare the superintendent’s position vacant as of July 1. The board voted unanimously to approve to hire RS2 Education Consultants to assist with the hiring of the interim superintendent.

The board voted 5–2 to conduct a confidential hiring process for the interim superintendent. Public input will be solicited in considering the characteristics and qualifications desired in the interim superintendent. Candidates will be considered and interviewed confidentially. Once a finalist is selected there will be an opportunity for public comment before the board votes to hire the interim superintendent in a public meeting.

The board voted 5–2 to reject a proposal to appoint representatives of the teachers’ union, classified employees’ union, and administrators’ association to participate in interviews of the finalist candidates. The board directed the superintendent search consultants to include in the process references from employees the candidates supervise.

The board will meet virtually on Tuesday, April 7, to discuss and finalize the hiring process and candidate profile—the characteristics and qualifications desired for the interim superintendent.

Public Input

There was no in-person public comment period due to the meeting being held virtually. Public comment was submitted via email to board@4j.lane.edu. The licensed employees’ union representative and 17 individuals submitted comments regarding the interim superintendent search process. Another 3 people sent comments and questions regarding impacts of the closure of school buildings and did not mention the interim superintendent search. The board will read, review and take into consideration all comments submitted by email.

Agenda and Materials

April 1 agenda and materials
April 1 board meeting recording

 


NOTE:  This is a quick summary of the topics and actions at a meeting of the school board. This document is NOT the official minutes of the school board. Official minutes are posted after they are drafted, reviewed and approved by the board. Recordings of meetings are posted within two days after the meeting. 

School Board Meeting Schedule & Information

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Interim Superintendent Profile: Community Input Extended

Community invited to give input on characteristics and qualifications to seek for one-year position   

Superintendent Gustavo Balderas will depart in June after 5 years leading Eugene School District 4J. The Eugene School Board has declared the superintendent position vacancy and will appoint an administrator this spring to serve as interim superintendent during the 2020–21 school year, while a search process is undertaken to select the district’s next superintendent.

An important step in the selection process is developing a candidate profile—a list of desired strengths and qualities to seek in an interim superintendent. Staff, students, families and other community members are invited to provide input on draft desired characteristics and qualifications for the interim superintendent.

The online input form has been extended to Monday, April 6 at 12 p.m.

The school board will meet virtually on Tuesday, April 7, to finalize the selection process and candidate profile for the interim superintendent.

Input Form: Interim Superintendent Characteristics (closed on April 6 at 12 p.m.)
April 7 Meeting Agenda and Materials
School Board Meetings 

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Internet Access for Online Learning

As Eugene School District 4J and all other Oregon school districts ramp up for distance learning, many families are assessing their home internet access options.

If you have a need for internet access, please try the following:

Free Xfinity WiFi Hotspots: Xfinity WiFi hotspots located in businesses and outdoor locations have been made available for students and the community to use for free. Many homes are in range of one of these hotspots. If you are close to a hotspot, your device will include “xfinitywifi” on the list of available wifi networks. Select this network to connect to the internet. For a map of available Xfinity WiFi hotspots, visit www.xfinity.com/wifi.

Other Free Open WiFi Hotspots: Check if you have access to any other open wireless network broadcast near you from any other provider.

Free / Low-Cost Comcast Internet Essentials: Comcast is offering high-speed internet free for two months, then $10 per month, to families who qualify to receive free or reduced-price school meals or are participating in Head Start. This is also available to families who are eligible for public assistance programs such as SNAP, TANF, WIC, TTANF, FDPIR, Medicaid, SSI, public housing assistance, and others. You may need to show documentation of your eligibility.  Learn more here. You can apply online or from your mobile phone at apply.internetessentials.com. If you want to apply for Internet Essentials over the phone please call 1-855-8-INTERNET (1-855-846-8376) between 5 a.m.–9 p.m. Pacific time.

Mobile Hotspots: The district will have a limited number of hotspots available to lend (one per household) to families who do not have another way to access the internet at home. Hotspots are not available yet. We will be in contact with families who have requested support when they arrive.

A Note About Bandwidth: We understand many people trying to work from home will put demands on bandwidth. Digital learning opportunities will be at varied times, so your students may not always need to be online at the same times during the day.

 

Distance Learning While School Buildings Are Closed 

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Distance Learning for All

Starting April 13, 4J schools will provide credit-bearing distance education while school buildings are closed 

Eugene School District 4J is working to close the distance between our 16,000 students and their teachers to continue to provide a rich educational experience away from the classroom.

On Monday, March 30, the Oregon Department of Education issued significant new guidance for Oregon schools, expanding “supplemental learning” to encompass “distance learning for all.” State officials noted the potential that Oregon’s students may not return to classrooms this school year, and pivoted from advising public schools to provide short-term supplemental learning—lessons that refresh and reinforce what students have already learned—to instead provide more substantive, graded, credit-bearing distance education for all students beginning by April 13.

The decision that Oregon schools will provide distance learning, while presenting many challenges, allows the Eugene School District the opportunity to provide students what they need to learn and grow through the rest of the school year. And it positions teachers to do what they do so well: connect with every student and help them learn new knowledge and skills.

For high school students, distance learning provides them the opportunity to continue to earn credits and progress toward graduation. The state is expected to issue more details on credit delivery and graduation requirements in the next few days; high schools will then work with each senior to determine what is needed to help them graduate.

Upon returning from spring break, our teachers and principals have been busily preparing to use online learning platforms and other strategies for engaging with students remotely. 4J teachers will reconnect with students starting Monday, April 6. The following week the transition to comprehensive distance learning will begin, with elementary school students shifting from review to learning new content, and middle and high school students beginning new spring term courses.

Distance learning does not mean only online education using a computer or tablet. It likely will include a blend of teaching modes, including online instruction and offline methods such as paper assignments and phone calls. The district already has been reaching out to students and families to learn which students need a loaned device or help with internet access, if available, to connect with learning online. Families will be contacted about when, where and how they can borrow a device for their students.

We recognize that distance learning will not replace the school experience students are losing this spring, and also that it creates new challenges for families. Students’ safety, belonging and mental health is a critical foundation for learning, and establishing the care and connection to support our students and families is our priority. While the ways we provide instruction are changing, 4J’s continued commitment to our students and families is not.

Distance learning will not look the same as a regular in-school day. The transition will take time and will not be perfect. There are significant barriers and challenges to changing our education delivery model almost immediately and overnight. We ask for the support, patience and flexibility of all of our families, students and staff, as we shift to a new model of educating students from afar. Thank you for your understanding and grace during this major transition. 

 

ODE Distance Learning for All Guidance
Supports for Student Learning
Coronavirus COVID-19 Information

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Interdistrict Transfer Lottery Deadline Extended

Live outside of 4J? You now have until April 30 to apply for transfer lottery

Apply through April 30

Eugene School District 4J has extended the deadline for out-of-district families to request to enroll in a 4J school for the 2020–21 school year.

The interdistrict transfer application period has been extended by one month, to ensure that all families have the opportunity to apply in the midst of the coronavirus COVID-19 pandemic and statewide school closure.

Thursday, April 30 is the new application deadline for students to be included in the interdistrict transfer lottery for 2020–21. The application will close at midnight.

The interdistrict transfer lottery will be conducted in early May and families will be notified of their lottery results by May 15. Where there are spaces available at a school, transfers will be offered in an order determined by the lottery, pending release from the student’s district of residence.

Many 4J schools are open to requests from out-of-district students. Other schools are not open to requests from out-of-district residents because they will not have spaces left after 4J residents are accommodated. The list of schools open to interdistrict transfer requests is available here.

Returning seniors: If your student is currently enrolled at a 4J high school, has moved out of district and is seeking a transfer to continue in 12th grade, contact schoolchoice@4j.lane.edu.

Post-Lottery Transfer Requests

Post-lottery transfer requests start May 6: Due to the change in the interdistrict transfer lottery deadline, there is also a change in the date the district will begin accepting post-lottery transfer requests. The post-lottery application period will now open on Wednesday, May 6, 2020. Starting May 6 all families may submit transfer requests, both in-district and out-of-district. Post-lottery transfer requests will be placed on school waiting lists by priority and in the order they are received.

Learn More & Apply Online

Application period
open through April 30

Apply
4jschoolchoice.com

More information
4J School Choice
Out-of-District Transfers

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Free Meals for Kids—Now at More Sites

4J has added more locations for free student meals, to offer greater access and convenience

Eugene School District 4J has more than doubled the locations where families can pick up free breakfast and lunch during the extended school closure. Families can choose the location that is most convenient for them, regardless of where they live or attend school.

Free grab-and-go meals are now available on weekdays at numerous locations to all students and youth 18 and younger. There is no income requirement or need to qualify. Students do not need to be present to receive a meal.

Please keep in mind that social distancing rules must be observed at all times. Staff, students and families picking up meals must maintain at least 6 feet of distance from any person who is not a member of their immediate household.

When:

Monday–Friday, 11 a.m.–12 p.m. (unless otherwise noted)

Where:

Churchill Region

  • Arts & Technology Academy, 1650 W. 22nd Ave.
  • Chávez Elementary School, 1510 W. 14th Ave.
  • Kennedy Middle School, 2200 Bailey Hill Rd.
  • McCornack Elementary School, 1968 Brittany St.
  • Acorn Park (12:15–1 p.m.), corner of Buck Street and West 15th Ave.

North Eugene Region

  • Awbrey Park Elementary School, 158 Spring Creek Dr.
  • Howard Elementary School, 700 Howard Ave.
  • North Eugene High School, 200 Silver Lane

Sheldon Region

  • Gilham Elementary School (only MWF, 12–1 p.m.), 3307 Honeywood St.
  • Holt Elementary School, 770 Calvin St.
  • Sheldon High School, 2455 Willakenzie Rd.

South Eugene Region

  • South Eugene High School, 400 E. 19th Ave. (back of building, by the cafeteria)

Downtown

  • ECCO, 200 N. Monroe St. (behind the district office)
  • Mims House, 330 High St.

 

Food Resources for Families

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2020 ACE Awards Nomination Deadline Extended

Recognize a deserving 4J teacher, staff member, administrator or volunteer by April 30

Submit a Nomination

Who is your champion in education? Eugene School District 4J has exceptional people who make a difference for students every day, even while our school buildings are closed.

The district is accepting nominations for the 2020 ACE Awards in four categories: teachers and licensed specialists, administrators and supervisors, classified staff, and volunteers.

Nominating a valued educator or volunteer for the ACE Awards is a wonderful way to honor their incredible talent and dedication, including right now as our 4J community is working hard under challenging circumstances to keep students learning away from the classroom.

Now there’s more time to do just that. Due to the extended school closure, the nomination deadline has been extended a month to April 30. Nominate an outstanding teacher or licensed specialists, classified staff member, administrator or volunteer today! There is no limit to the number of people you can nominate or the number of times a person can be nominated.

One nominee in each category will be named the ACE Award Champion. One nominee also may be recognized with a special lifetime achievement award. Each winner will receive a $250 grant for a 4J school or program of their choosing from the Eugene Education Foundation.

Whether the circumstances allow for an in-person awards ceremony or not, all 2020 ACE Award nominees and champions will be acknowledged and celebrated.

Submit a Nomination by April 30 at tinyurl.com/4JACE2020
ACE nomination criteria

Past nominees and champions:
2019, 2018, 2017, 2016

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Community Input Invited on Interim Superintendent Profile

Give input online on desired characteristics and qualifications for one-year position   

Superintendent Gustavo Balderas plans to depart in June after 5 years leading the district. The Eugene School Board is slated to declare the superintendent position vacancy and approve a process for appointing a candidate this spring to serve as interim superintendent during the 2020–21 school year. The board will meet virtually on April 1 at 6 p.m.

An important step in the selection process is developing a candidate profile—a list of the strengths and qualities that 4J’s board, staff and community think the interim superintendent should have. The community is invited to review and provide input on draft desired characteristics and qualifications for the interim superintendent by Monday, April 6 at 12 p.m.

Interim Superintendent Qualifications Input
March 18 Meeting Agenda and Materials
School Board Meetings 

 

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Let’s Reconnect! Supplemental Education Starts April 6

Teachers are preparing to reconnect with students for remote supplemental education, online and off

Eugene School District 4J is working hard to help meet the needs of students and families during the extended school closure. Our teachers are preparing to reconnect with students starting April 6 to provide remote supplemental education that reviews, extends and enriches content.

The district is implementing remote learning in phases and working to remove barriers to ensure that all students will have access to learning opportunities. We appreciate your patience and understanding while all Oregon school districts work to adapt our instructional delivery models virtually overnight.

Phase One: The district has made home learning enrichment activities available online for families, and is creating paper packets to be available for families offline.

Phase Two: The second phase involves providing supplemental education and learning support (SEALS) to all students, including online learning.

March 30–April 3: The district will distribute loaner student devices and support families in getting access to the internet, and provide teachers with professional development and collaborative planning time to develop supplemental education content for their students.

April 6–10: Teachers will reconnect with students to provide supplemental education and learning supports that review, extend and enrich content. Supplemental education activities will be developed by teachers and designed to be done at home. Some activities will be online, others may be paper and pencil, and still others will be more physical in nature. 

Next Steps: The Oregon Department of Education is expected to provide information in the coming days on revisions to high school graduation requirements. The state has already announced that the Essential Skills requirements will be suspended this year. High schools will then work with each senior to determine what is needed to help them graduate. The district also is exploring long range plans should the school closure be extended beyond April.

We will continue to provide updates as we have more information available.

Student Home Technology Survey
Remote Supplemental Education and Learning Supports 

Information on Coronavirus COVID-19

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