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University Student Placement Process

Congratulations on your placement as a university student with Eugene School District 4J! Before you can begin your experience you must complete the requirements listed below. 

You may email HR_Student_Teacher@4J.lane.edu if you have any questions about these requirements or need assistance.  Thank you for choosing 4J!

  1. Contact your university coordinator to get a 4J Cooperative Teacher (CT) assigned to supervise you.
    – You need your CT’s name and email before proceeding to step 2
  2. Complete 4J’s university student placement Google form here.
  3. We require those who work with 4J students to understand and adhere to the district’s policies and procedures with respect to sexual misconduct, child abuse, intimidation, bullying, harassment, discrimination, hazing, and retaliation, and sign an acceptance form prior to beginning any practicum or student teaching placement. Please review the following board policies and sign and return the acceptance form and FERPA statement. Please submit your signed forms to HR_Student_Teacher@4j.lane.edu or you can drop off or mail it to Hr/Finance Resource Center 200 N Monroe ST. Eugene Oregon 97402.Student Teacher Policies and FERPA Statement (Please sign and submit to 4J Human Resources) 
    AC D1
    JBA_GBN G1
    JHFE D1
    JFCF D1
    JHFF D1
    JOB G1
  4. Submit a 4J volunteer application here. This will allow us to complete a background check and will provide a way for you to track your time while in the building. On the volunteer application, there is a section labeled, “Skills, Hobbies, Comments, Questions?” please indicate that you are a student teacher, practicum-teacher, job shadow, or intern.
  5. When you have received a confirmation that your background check has been processed and approved, you will be issued a SafeSchools training account. You will receive an email from SafeSchools that will provide you a link to your assigned account. If you do not receive this email check your spam/junk folder. The SafeSchools naming mechanisms for student teacher placement user-name names are always in this format, UO-M.Olin. If for any reason you do receive a user-name that differs from this please contact 541-790-7669 for assistance.
  6. During (COVID-19) Please send an email to HR_Student_Teacher@4j.lane.edu with “vaccination card” in the subject line. You will need to take and send a picture of your vaccination card.
  7. After the above steps have been completed your 4J Email will be generated and communicated to you via your provided email during the application process. All future communication is to occur through your 4J Email. 
  8. To obtain access to Synergy and Canvas or Seesaw, please have your Cooperating Teacher speak to your building registrar and see this policy for further details and forms. Please note that a Google Form is to be filled out by your Cooperating Teacher, linked in the aforementioned policy, to gain access to Canvas, which happens after you gain access to Synergy. You must have Synergy access, provided by the registrar, before your Cooperating Teacher can fill out the form for Canvas access at Secondary. In elementary, your Seesaw and Clever access will generate with Synergy’s access. 

University Placement Process Requirement Check List

Licensed University Placements (Student Teachers) will be issued a 4J email address after they have completed the required steps. This email address will allow you to access the digital supports that are available to 4J teachers.

Non-Licensed University Placements (Practicum, Intern/Extern, Field Study, Work Study, Tutor, Screener, EDF, etc) will not need a 4J email address.

For Licensed and Non-Licensed University Placements, when you begin your experience you are required to sign in and out (Raptor kiosk) of the volunteer database each day.  Not only will this allow you to track your time, but it will also provide an accurate account to the District regarding who is in the building at any given moment. Please do not sign in as a visitor as the system will not be able to track your time.

After signing into Raptor, the sticker print out will serve as your picture identification.

We appreciate your patience and flexibility during this time.