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COVID Leaves of Absence and Workplace Accommodations (ADA) – FAQ

Leave of Absence Frequently Asked Questions

Workplace Accommodations (ADA) Frequently Asked Questions


Leave of Absence Frequently Asked Questions

Q: Are Federal Families First Coronavirus Response Act (FFCRA) or any other leave always granted? 

A: Not necessarily.  The Federal Families First Coronavirus Response Act (FFCRA) awards leave to eligible employees for certain COVID-19 related reasons.  

All 4J employees are eligible for the Emergency Paid Sick Leave (EPSL) granted by the FFCRA.  4J employees who have been employed for the last 30 days are eligible for the Expanded Family Medical Leave Act (E-FMLA).

EPSL grants an eligible employee up to 10 days of leave if the employee:

  1. Is subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
  2. Has been advised by a health care provider to self-quarantine related to COVID-19;
  3. Is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
  4. Is caring for an individual subject to an order described in number 1 or 2 listed above;
  5. Is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons; or
  6. Is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services.  

E-FMLA grants an eligible employee up to an additional 10 weeks of leave if the employee is caring for his or her child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons.

Note that not all of this leave is paid at the employee’s regular rate.  Some of the leave above is paid at 2/3rd the employee’s regular rate.  There are also daily caps to the amount an employee can receive under FFCRA.  More information can be found at https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf.  Please contact the leaves team at HR_Leaves@4J.lane.edu for additional information. 

Published: August 14, 2020

Q: I understand the Federal Families First Coronavirus Response Act (FFRCA) is a 2/3 pay. Will I still have insurance?

A:  Some of the reasons for leave granted by the FFCRA are only paid at 2/3rd your rate of pay.  During that time your benefits will stay the same.  If you go into an unpaid status not protected by the Federal Family Medical Leave Act (FMLA) or the Oregon Family Leave Act (OFLA) then your benefits will end at the end of that month.

Example:  If you are approved for leave during the entire 2020/21 school year, are in a paid status through November 11th, when you go into an unpaid status on November 12th, your district medical/dental/vision benefits will end on November 30th.

Keep in mind that when you lose district benefits you will be able to enroll in the Consolidated Omnibus Budget Reconciliation Act (COBRA) benefits for up to 18 months.  COBRA rates can be very expensive but can allow you to continue your medical/dental/vision benefits for the remainder of the school year (up to 18 months).

A third-party company called Benefit Help Solutions will send you COBRA enrollment paperwork if you lose district benefits.

Once you return to active employment your district benefits will start again.

Published: August 14, 2020

Q: Is there a waiting period before I find out if my leave is approved?

A: Yes.  After you submit a completed leave request, the Human Resources team will need to process your leave and a Human Resources Administrator needs to review and approve your leave.  Once your leave request has been processed and approved, the leave team will reach out to you with more information and copies of your leave approval. 

You can inquire about the status of your leave request by emailing HR_Leaves@4j.lane.edu at any time. 

Published: August 14, 2020

Q: Can the district grant leaves for less time or will it be for the 12 weeks that is specified in the Federal Families First Coronavirus Response Act (FFRCA)?

A:  Possibly.  This will depend on your specific situation and the position you are in.  Please contact the Human Resources Department at HR_Leaves@4j.lane.edu for more information. 

Published: August 14, 2020

Q: Do I have to submit an additional application for personal leave to follow the Federal Families First Coronavirus Response Act (FFRCA) leave since the childcare leave is only for 12 weeks and I need the whole year?

A: No.  One leave request can be submitted since the reason for your leave will be the same.  

Published: August 14, 2020

Q: I understand that personal leave is unpaid.  Will I still have insurance? Is there another option?

A:  Unfortunately you will not have district medical/dental/vision benefits while on unpaid personal leave.  You will be able to enroll in the Consolidated Omnibus Budget Reconciliation Act (COBRA) benefits for up to 18 months.  COBRA rates can be very expensive but can allow you to continue your medical/dental/vision benefits for the school year (up to 18 months). 

A third-party company called Benefit Help Solutions will send you COBRA enrollment paperwork if you lose district benefits. 

Once you return to active employment your district benefits will start again. 

Published: August 14, 2020

Q: If I am approved to telework and then find it isn’t working due to children at home, can I then apply for the Federal Families First Coronavirus Response Act (FFRCA) childcare leave?

A: Yes.  Telework will require you to complete all of your regular job duties.  If you find out that you are not able to complete your job duties at home you can apply for leave at that time. 

Published: August 14, 2020

The U.S. Department of Labor has a lot of frequently asked questions regarding the Federal Families First Coronavirus Response Act too.  Those can be found by clicking this link. 

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