Eugene School District 4J

Answer:

Please use this link to request a facility online for all facility use or rentals.  If you have questions you can contact the Facility Use Coordinator directly at facilityuse@4J.lane.edu or at 541-790-7406.  

Answer:

Typically, a request should be processed in 5-7 business days.  However, there are times when a school may be inundated with other requests and it may take longer to process your submission.  To ensure your application is processed in a timely manner, requests should be submitted a minimum of two weeks in advance.

Answer:

There is limited summer building use or rental.  Only specific buildings will be available.  These will only be scheduled after district summer school, district activities, district staff trainings, district maintenance, or construction projects have been scheduled.  Summer use occurs starting in July until mid-August before our school staff return to buildings.

Answer:

Usually, the answer is yes: however, this is dependent on whether or not a school activity is taking place during the time of request.

Answer:

Please send an email request to facilityuse@4J.lane.edu with your changes and if it is possible the changes will be made for you.

Answer:

Payments will be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.  Payment is due before the event occurs.  Failure to pay will result in revocation of your facility use abilities.

Answer:

Yes, Risk Management requires a Certificate of Insurance (Acord Form), policy number and an additional rider form be completed and submitted before approval of use.  To find details of the insurance requirements go to our INSURANCE REQUIREMENTS page.

Answer:

District employees wishing to utilize district facilities for non-district administered activities, whether acting as an individual or as part of a group, are subject to the guidelines and associated fees for the type of use being requested.  All users must adhere to district rules to ensure fair and appropriate access to facilities.  Oregon ethics laws prohibit public employees from using their position for personal gain (ORS 244.040).

Answer:

No, inflatable games such as bounce houses, slide, dunk tanks, etc are not allowed on district property.

Answer:

Yes, the hours requested on the application are the hours that your group has permission to use district facilities and should reflect all set-up, rehearsal, program and takedown time needed.

Answer:

With every request entered, the more details that are provided the better.  Reservations can be held up in the approval process if specific details have not been provided.  Advertisement flyers for the event can be emailed to facilityuse@4J.lane.edu.  Any plans for food at an event must be communicated.

Answer:

No.  You may talk to the school, but all use or rentals must be submitted through the online reservation system and reviewed by the Facility Use Coordinator.  Your use is not approved until you have received confirmation from the Facility Management Office, signed a contract, provided insurance, and paid any applicable fees.

Answer:

Cancellations by the organization can be made by contacting the Facilities Management Office in writing via email.  No fee will be assessed if cancellation is made more than 5 business days prior to the facility use.  If you have questions, contact the Facilities Management Office at facilityuse@4j.lane.edu or 541-790-7406.

Answer:

When the Superintendent has declared schools are closed due to inclement weather or an emergency condition, all district facilities and fields will be closed to all outside users and activities.  If inclement weather does not force the closing of schools but has adversely affected the conditions of the facilities or fields, 4J School District has the right to close said facilities or fields to ensure their ongoing usability.  It is the responsibility of the user group to confirm facility status prior to usage.  If a facility is closed due to inclement weather, the user group will not be charged for usage.  Failure to abide by inclement weather policy may result in the future privileage of use revoked.

Answer:

School supplies and equipment may not be used.  District materials and equipment will be used only for school purposes by district personnel on disrict properties.  Board Policy KGF/EDC 

Answer:

Churchill High School:  600 Seats

North Eugene High School:  425 Seats

Sheldon High School:  600 Seats

South Eugene High School:  850 Seats

*Auditoriums are available on a very limited capacity due to school activies and events