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New Employee Information

Congratulations on your new position at Eugene School District 4J.  We are excited to have you on board and hope that this page is useful in assisting you with your benefits questions and enrollments.  Here are a few things that will be helpful to know:

  • Your benefits are effective on your first day of work or your first day in your new benefit eligible position.
  • You have 14 days from your start date to turn in your benefit enrollments to the benefits department located at the district office.
    • You can mail them or drop them off at the Ed Center located at 200 N. Monroe St. Eugene OR 97402
    • You can also fax them to 541-790-7665
    • You can email them to hr@4j.lane.edu
  • All benefit eligible employees are eligible for the same benefits, however the employee cost will vary based on your employment classification and status.
  • There are several benefit elections that you need to make.  You will need to choose a medical plan and network, dental plan, and decide if you would like to participate in optional life insurance programs.
  • You will also have the opportunity to waive any of the above listed enrollments.
  • The district provides you with a basic life insurance, accident insurance and long term disability insurance at no cost to you.

Steps to complete the benefits enrollment process:

  1. Review the information on this page for details about your employment that you will need to know in order to enroll
  2. Review the Benefit Enrollment Essentials electronic guide: 2017-18 Benefit Enrollment Essentials
  3. Review the medical plan choices.  Including the network choices.  You will need to make a choice for both.
    1. The medical plan refers to the plans called Birch, Cedar and Dogwood
    2. The network choice refers to the group of medical providers you are able to see.  The Connexus network is a larger group of providers and the Synergy network is a more narrowed group, although our area has quite a few choices.  See the medical plans page for more details.
  4. Review the optional life coverage options.  You can enroll in optional life for yourself, your spouse and/or your children.  See more details here.
  5. Print and complete the 2017-2018 New Enrollment Form from below
  6. Review each of the additional forms below and see if any of them apply to you.  If so, print them and distribute as necessary.
  7. Turn in Health Benefit related enrollment forms to the HR office within 14 days of your start date.
  8. Ensure that you 4J email address is set up and you are checking it regularly.  You will get confirmation of your enrollment as well as many other important documents sent there.

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In order to make the paperwork and understanding of benefits a bit easier, here are some key pieces of information that will be helpful to know before you explore the benefits website and complete your paperwork.  If you do not know this information, it can typically be found in your employment offer letter and/or your Welcome email from your HR Contact.

  • Your Full Time Employment (FTE) status (examples below)
    • 1.0 is full-time, working or regularly scheduled 40 hours per week
    • .75 is part-time, benefit eligible regularly scheduled more than 30 hours per week
    • We offer benefits to employees that have a FTE of .50 or greater
  • Are you a Classified, Licensed or MAPS employee?
  • How many pay checks are you set to receive?
    • We are paid monthly, on the last day of the month.
    • Most employees are 12 check employees and will receive one check every month. There are a few employee groups that will only receive 10 checks and are not paid in July and August but are full time and benefit eligible.
  • Important Dates:
    • Your hire date or first date of working in a new benefit eligible position
      • This is the date your benefits will be effective
    • The date your benefits enrollment paperwork is due
      • This is 2 weeks AFTER your hire date. Your benefits will be backdated effective to your hire date so this is an important deadline
    • You will need to turn in your benefit enrollment forms to the HR office at the District Ed Center. You can send them via district mail from your location or drop them off directly at 200 North Monroe Street, Eugene OR 97402.  You can fax them to 541-790-7665 or scan and email them to HR@4j.lane.edu

Required Paperwork:

As a new benefit eligible employee there is a series of required forms you need to complete. Below is a list (w/ links) for you.

  • New Hire Checklist  – This form is a checklist of each of the forms necessary as well as a list of required notices for you to review. Review each section to determine if you need to print and return the form or just review it.
    • You must print this checklist, initial each line item, sign the form and return it to the HR office
    • You should have received this form as an attachment to your Welcome Email
  • 2017-18 New Hire Enrollment Form – This is the form you will use to enroll in benefits. You will choose coverage, list dependents and identify beneficiaries. This form is required, EVEN IF YOU OPT OUT OF MEDICAL COVERAGE. This form is due 2 weeks from your hire date.
  • 2017-18 Flex Spending Enrollment Form – If you are electing to participate in the Flexible Spending Account FSA plan, you will need to complete the form and return it to HR. This form is due 2 weeks from your hire date
  • PERS-Beneficiary-Packet- This form must be completed by all benefit eligible employees.  This designates your beneficiary on your PERS account.  Please note that you will MAIL this packet to the address on the top of the form.  This does NOT get sent to HR.
  • 403(b) TSA Salary Reduction form– This is a required form if you are a Licensed or MAPS employee as this is a company provided benefit for those employee groups.  Please follow directions on this form for enrollment process.  For more details visit the 403(b) TSA page.