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COVID-19 Case Response and Notification

When a confirmed case of COVID-19 is identified among students or staff attending school on-site, the district will work closely with Lane County Public Health officials to respond to the case, assist with contact tracing, determine and notify any persons who may have been exposed to COVID-19, and protect the health of our school staff and community.

Eugene School District 4J and all 4J schools are committed to a high standard of health and safety protocols, which greatly limit the likelihood of transmission between people at school.

The district also is committed to proactive and transparent communication to staff and families, and will notify the school community of any COVID cases identified among staff or students who have been attending school on-site. Our goal in sharing this information is to keep staff and families well informed, while meeting confidentiality requirements and honoring everyone’s right to privacy. The affected person will not be identified. 

Notification Measures

The district provides three levels of notifications when a person who has been on-site at school is identified as having COVID-19. These notifications typically will be made within one day after the district learns of the confirmed COVID case, depending on how complex the contact tracing process is.

Close contact notification: The district will promptly notify any students, families and staff who are known to have come into close contact with a confirmed case of the potential exposure. Anyone identified as a close contact will be contacted directly, such as by personal phone call, notified of the exposure, and provided information about next steps such as quarantine measures. In the case of minor students, the parent will be contacted. The CDC has defined close contact and potential exposure as a person who has been near the person with COVID-19, within 6 feet for more than 15 cumulative minutes in a 24-hour period, starting from 2 days before the onset of illness.

Cohort notification: Parents of students in the person’s on-site cohort will notified via email in most cases, if the person with COVID is connected with a student cohort. For elementary schools this may be a single classroom cohort; for middle and high schools, multiple course sections will be identified. Students who ride the school bus also have a transportation cohort. These emails are sent out through the SchoolMessenger autodialer system, and parents will receive them if they have not opted out of receiving such messages.

Schoolwide notification: All of the school’s staff and parents will be notified via email that a person at the school has been diagnosed with COVID-19. These emails are sent out through the SchoolMessenger autodialer system, and parents will receive them if they have not opted out of receiving such messages.

Protective Measures

Custodial staff will complete COVID-19 cleaning protocols in areas where the person spent time. Where appropriate, cleaning and disinfection may include use of an electrostatic disinfectant sprayer that deploys a mist of electrostatically charged disinfectant particles to cover every surface in the space.

Only those individuals identified as close contacts are considered to have been exposed to COVID-19 and advised to quarantine for 14 days.  If a parent is not directly contacted and informed their student was a close contact (once contact tracing has been completed), the student is not considered to have been exposed and does not need to quarantine, stay home from school or sports, or take any other special measures.

The best ways to prevent the spread of COVID-19 are wearing face coverings, keeping physical distance from others, staying home when ill, and practicing other good health hygiene habits. Thank you for helping to protect your family and school community by following public health officials’ safety guidance.

For more detailed information about protective measures please refer to the district’s COVID-19 Communicable Disease Management Plan, available on this district website at www.4j.lane.edu/coronavirus/blueprint.

COVID-19 Communicable Disease Management Plan
COVID-19 News and Updates