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School Board Meeting Summary: Nov. 6, 2019

November 6, 2019
School Board Work Session and Regular Meeting

On Wednesday, November 6, 2019, the school board held a work session followed by a regular board meeting.

Work Session: Superintendent Goals

The board held a work session to review and discuss the draft superintendent goals for 2019–20.

Draft Superintendent Goals
Superintendent Evaluation Process

Board Meeting

The school board’s regular business meeting followed the work session.

Information Items (no board action is expected to be taken)

Received an update on Student Success Act Needs Assessment and Continuous Improvement Plan process: Staff provided an update on the district’s Student Success Act process. Each school district must develop a plan for how to invest funding from the Student Investment Account, with a focus on equity and with community engagement including input from staff, students and families from historically underserved communities. The District Needs Assessment and Continuous Improvement Plan will be presented for board review at the next meeting on November 20. Eugene School District 4J plans further community engagement beyond what is prescribed, with a second phase of engagement in November regarding potential investments to support student success, informed by the input received in the first phase in September. This second phase of staff and community forums will begin next week. The district’s investment plan and Student Investment Account grant application will then be developed informed by this community input and a review of student data. The district’s application will be presented for community review and board consideration and approval prior to its submission in March 2020.

Student Success Act Information
Student Success Act Overview – Nov. 6
Student Success Act Slidedeck – Nov. 6

Received a school/program update: Nutrition Services: Eugene School District 4J is going local, bringing our school food service program in-house after decades of contracting with large food services management companies. On July 1, the district began self-management of the school meal program provided to students through USDA Child Nutrition Programs. Staff provided a progress report on developing systems and managing operations for in-house provision of school meals, including staff changes, menu development, and procurement of food and smallwares (cookware, utensils, trays, etc.).

Nutrition Services Transition Information
Nutrition Services Update Overview – Nov. 6
Nutrition Services Update Slidedeck – Nov. 6

Board Actions

Appointed two community members to the budget committee: By Oregon law, the school district’s budget committee is made up of the district’s 7-member board of directors and and an equal number of district residents appointed by the board. The budget committee reviews the proposed budget, listens to comments from community members, asks questions, and approves the budget total and tax rates to forward to the school board for adoption. Two positions on the budget committee became open this fall as members’ 3-year terms expired. District residents were invited to apply between September 19 and October 9 at 5 p.m. to be considered for appointment. There were 12 qualified candidates for the budget committee openings. The board balloted and identified Mr. Juan Carlos Valle and Ms. Maya Rabasa as the preferred candidates, and then unanimously approved their appointment to the budget committee for three-year terms that run through June 30, 2022. Although only two could be appointed to the committee, the board shared its thanks with all those who volunteered to serve our community in this role.

Budget Committee Candidate Information
Recording of Candidate Interviews

Approved policy updates: The board approved policy revisions, additions and deletions to conform to changes in state law and updates to policy best practices:

AC Nondiscrimination (revision)
AC-AR Discrimination Complaint Procedure (addition) (informational, board approval not required)
IKF Graduation Requirements (revision)
JFCF Harassment, Intimidation, Bullying, Cyberbullying, Hazing, Teen Dating Violence and Domestic Violence (revision)
JFCJ Weapons in Schools (revision)
KL Public Complaints (revision)

Set Board Priorities for the 2020 Oregon Legislative Session

• Approved items on the consent agenda: Approved purchase of school buses. Approved minutes from Aug. 14 board retreat, Sept. 11 listening session and work session, Oct. 2 board meeting.

Items for Future Action (board action is expected at a later meeting)

• Considered proposed policy update: The board considered a potential revision to Board Policy JHC Student Health Services to include the provision of menstrual products in restrooms at middle and high schools.

Proposed Policy Revision

Discussed Oregon School Board Associations (OSBA) Elections: The Oregon School Boards Association is organized as one general state association with up to 21 elected representatives established across 14 geographic regions to support member participation and representation. Member school boards elect the OSBA Board of Directors and Legislative Policy Committee. At At the November 20 meeting the board will ballot to identify individual board members’ preferences and then confirm the board’s collective vote for these OSBA positions.

OSBA Candidates

Suggestions by the Board for Consideration of Items at a Future Meeting


Public Input

20 people provided public comment to the board, including comments regarding:

• Menstrual products
• Student assessment
• School board zones
• Equity and diversity
• Baseball fields in South region
• School board appointment
• Relocation of Yujin Gakuen to Kelly Middle School
• Student Success Act funds and supports for students with special needs
• Student Success Act funds and supports for universal design and inclusion
• School transportation site
• Climate change education

Agenda and Materials

Nov. 6 agenda and materials
Nov. 6 work session recording
Nov. 6 board meeting recording


NOTE:  This is a quick summary of the topics and actions at a meeting of the school board. It is NOT the official minutes of the school board. Official minutes are posted after they are drafted by the minutes recorder, reviewed and approved by the board at a following meeting. Recordings of meetings are posted within two days after the meeting. 

School Board Meeting Schedule & Information  

Summaries of Other School Board Meetings

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