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Teacher Evaluations
Evaluating staff is one of the most important functions of the job of an administrator. Used in a positive and pro-active manner, it celebrates the growth and contributions of employees and provides avenues for working with those whose performances are not up to standard. To assist you in developing a strong and effective evaluation program, please read the following sections of this chapter carefully.
General Information:
For probationary and temporary employees, it is important to begin the evaluation cycle early and to notify Human Resources as soon as possible if job performance issues begin to surface. Early notification provides the administrator and the HR staff sufficient time to work on developing appropriate strategies for helping the employee and if necessary, developing and implementing a Plan of Assistance.
Remember that all probationary and temporary teachers are to be evaluated every year. Contract (formerly permanent) teachers are to be evaluated every other year.
State of Oregon Evaluation Requirements:
Oregon State Law and District policy require every supervising administrator to document the evaluation of teachers every year for temporary and probationary employees and every other year for employees with contract (permanent) status.
Evaluation Terminology
Temporary Employee - teachers who are hired for a specified period of time, generally one school year or less in duration. Temporary employees do not have contractual rights to re-employment the following school year.
Probationary Employee - a teacher employed in a position that will continue beyond one school year. The probationary period is from one to three years, depending upon the status granted by the District upon the hiring of the employee.
Contract Employee - a teacher who has completed the probationary period.
Plan of Assistance - a plan designed to provide assistance and correction for teachers who experience performance difficulties.
Non-Renewal - a probationary teacher whose contract is not renewed. Non-renewal is not the same as dismissal or termination. Nonrenewal indicates that the employee is not performing at a level considered appropriate to be continued as an employee with District 4J.
Termination/Dismissal - the teacher is dismissed from the District for cause.
Formal Evaluation - required annually of all probationary and temporary employees. Contract employees are to be evaluated every other year. The use of formal evaluation forms is optional for permanent employees unless designated by the supervising administrator or employee. The “4J Evaluation Short Form–Contract Teachers” may be used instead. “4J Evaluation Short Form–Contract Teachers” to be used only for teachers with "contract" status. Both the employee and the supervising administrator must be in agreement for the “4J Evaluation Short Form–Contract Teachers” to be used.
Temporary Employee - teachers who are hired for a specified period of time, generally one school year or less in duration. Temporary employees do not have contractual rights to re-employment the following school year.
Probationary Employee - a teacher employed in a position that will continue beyond one school year. The probationary period is from one to three years, depending upon the status granted by the District upon the hiring of the employee.
Contract Employee - a teacher who has completed the probationary period.
Plan of Assistance - a plan designed to provide assistance and correction for teachers who experience performance difficulties.
Non-Renewal - a probationary teacher whose contract is not renewed. Non-renewal is not the same as dismissal or termination. Nonrenewal indicates that the employee is not performing at a level considered appropriate to be continued as an employee with District 4J.
Termination/Dismissal - the teacher is dismissed from the District for cause.
Formal Evaluation - required annually of all probationary and temporary employees. Contract employees are to be evaluated every other year. The use of formal evaluation forms is optional for permanent employees unless designated by the supervising administrator or employee. The “4J Evaluation Short Form–Contract Teachers” may be used instead. “4J Evaluation Short Form–Contract Teachers” to be used only for teachers with "contract" status. Both the employee and the supervising administrator must be in agreement for the “4J Evaluation Short Form–Contract Teachers” to be used.