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Someone has requested I sub for them but when they try to assign me, Absence Management is telling them I am unavailable.

If you have pre-arranged with someone to sub and they are unable to assign you in Absence Management there are four common reasons for this problem.

1) You have entered a non-work day that conflicts with the time they are trying to assign you.  You can check your non-work days by clicking “non-work day” on your home page and you can delete a non-work day if it is no longer applicable.

2) You have another job that conflicts with the time they are trying to assign you.  Example: If you are assigned to a job from 11:30 am-3:30 pm and then someone tries to assign you to a job from 8 am-Noon Absence Management will see there is a conflict as you are busy starting at 11:30 am.

3) You have your school preferences set to block out jobs at that particular school.  Example: If you have selected to not accept jobs at Adams Elementary then no one at Adams can pre-assign you to a job.  You can change that setting by clicking “preferences” at the top of your Absence Management screen then clicking “schools” on the left.

4) If you are a Guest Teacher and your license is going to expire soon you cannot be pre-assigned to a job after the expiration of your license.  Example: If my license was going to expire on 02/15/2015 someone would not be able to pre-assign me to a job on 03/20/2015.  When I renew my license, or if I am placed into a grace period, and the new expiration date is reflected on the TSPC website (http://www.tspc.oregon.gov/lookup_application/lookup_query.asp) then Absence Management can be updated and that person would then be able to pre-assign me to the 03/20/2015 job.

Posted in: AESOP Q&A for Substitutes