G9140 - Access to Information

Employees have the right to review their department or building employee file. Department or building employee files must be reviewed in the presence of a designated department staff member.

Employees have the right to review their personnel file in Human Resources. Personnel files must be reviewed in the presence of a designated staff member of Human Resources. Employees wishing to review their personnel file should contact Human Resources and make an appointment. Employees are required to show picture identification before reviewing their personnel file.

An employee may authorize in writing access to his/her personnel file to his/her designated representative. Personnel files may not be removed from the Human Resources office. Upon request, and for a charge, employees may be provided copies of documents in their personnel file. Certified copies of personnel file documents may be provided only by Human Resources.