Rule:
The Financial Services Department performs the following functions:
- Receipt and disbursement of funds
- Fiscal accounting and reporting
- Payroll accounting and reporting
- Budget preparation and reporting
- Public Record retention
- Purchasing
- Business Systems
- Financial Analysis
Monies received are receipted and deposited in accordance with the cash receipting and disbursing guidelines in the Financial Procedures for Schools and Departments. Funds not needed for immediate disbursement are invested in accordance with the investment guidelines established by the Financial Policy Committee pursuant to Board policy.
Monies will be disbursed in accordance with the cash receipting and disbursing guidelines in the Financial Procedures for Schools and Departments.
Payroll will be disbursed on the last working day of each month. Required payroll reports will be forwarded to the proper agencies at designated times. Requests for reimbursements will be accounted for through the payroll module. For additional details see the Financial Procedures for Schools and Departments.
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Budget preparation and reporting guidelines as outlined in the Oregon Administrative Rules (OAR 581-023-0035) and Oregon Revised Statutes (294.305 through 294.565.) For additional details see the district’s website at: http://fsweb.lane.edu/ and click on “Budget Information.”
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Public record retention and destruction guidelines as outlined in the Oregon Administrative Rules (OAR 166-400-0010.) For additional details see the Financial Procedures for Schools and Departments.
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Purchasing authority, methods, delegation, and ethic considerations as outlined in the Oregon Revised Statutes (ORS 279(a), (b), (c)) and Board policy. For additional details see the Financial Procedures for Schools and Departments, also see Administrative Rule D1400 - Purchasing.
The district will follow fiscal accounting and reporting guidelines as outlined in the Oregon Administrative Rules (
OAR 581-023-0035).
Business Systems will be owned and maintained by the Financial Service Department to facilitate compliance with statutory requirements and Board policy. For additional details see the Financial Procedures for Schools and Departments.
Financial analysis will be performed by the department on an on-going basis as well as for special projects. For additional details on on-going activities such as developing the five-year financial forecast, monitoring State School Fund revenues, or preparing monthly financial projections, see the Financial Procedures for Schools and Departments.
